Senior Document Controller

Job Purpose:

To perform assigned more complex project document control activities independently for a specific data processing scope (e.g. Supplier or Engineering documents). Be responsible for carrying out assigned tasks related to Document control processes with direct accountability to the DC Lead.

Core Responsibilities:

• Perform more complex project document control activities (e.g. Validate and accept documents from SE system, etc.). Maintain the Distribution Matrix for release and control of project engineering and supplier documentation.
• Receive, process, control and maintain Engineering and Supplier documents into the EDMS systems. Safeguard data reliability by verifying that data input has been completed with integrity.
• Maintain records and files, prepare forms and verify data information as requested. Maintain efficient paper and electronic filing system and ensure quick retrieval of requested documents.
• Coordinate receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Update and file all documents in process on a timely manner. Ensure that the organization has the latest copies of documents recorded in the system.
• Assist DC Lead to run and distribute standard and customized periodic reports. Communicate, follow-up requirements and summarize reports.
• Attend Project weekly meetings and Kick Off Meetings in the absence of DC Lead.
• Review Suppliers' MDR Index to ensure it covers the entire document deliverable requirements based on approved SDDR list.
• Participate in Company, Class and Client audits.

Educational Qualification:

• ITE / A level / Diploma Certification(s):
• Microsoft Office Training Certificate

Relevant Experience:

• Knowledge of DC departmental function, terminology and interrelationships.
• 5 to 6 years DC experience in various areas of DC processes.
• Ability to develop spreadsheets and modify formats in order to independently complete assignments.

Language(s) and Software:

• Microsoft Office (Word, Excel, Access, PowerPoint) Documentum, SharePoint
• Document Management Software - Documentum, PIMS

NOTE: Due to National Content requirements, priority will be given to local Malaysians and expats with residence permit. 

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.