Scaffolding Coordinator

1.                PURPOSES

                   The purpose of this technical specification is to define the prescriptions that have to be followed while executing Construction Supervision services.


2.                GENERAL NOTES

2.1              Services will be provide in Construction Site, located in Lillo - Antwerp (Belgium).

2.2              If requested, EPCm will provide the necessary work permits inside the Plant for the execution of the services.

2.3              The Contractor personnel will have to be equipped with all material necessary for the execution of services and for the respect of safety rules.

2.4              The Contractor personnel shall perform the activities strictly compliant with:
                   -    Internal norms and regulation in force at the construction site
                   -    Local laws and regulations
                   -    Applicable HSSE laws and regulations and construction safety plan


3.                ORGANISATION FORMALITIES

3.1              Purpose

                   Scaffolding Coordinator
                   Reports to:     Area Superintendent/Construction Manager
                                        Safety responsibilities

• Implementing HSE procedures and standards in compliance with applicable laws, Health and Safety Documentation and Environmental Management Manual.
• Always ensure collaboration and support to HSE colleagues both in the preparation phase through the verification and approval of the MS/JSA and during the execution of the works.
• Verifying that subcontractors work in a safety manner and in accordance to approved MS/JSA.
• Make sure that work permits are obtained before to start any activity and ensure related compliance with permit conditions.
• Conduct evaluations of works scope, area condition and specific equipment inspections prior starting field activities and ensure that hazards and control measures are communicated to Subcontractor field supervisors.
• Be present and able to instruct how to lead PTT to foreman subcontractors in field.
• Being responsible for the highest standards in housekeeping for assigned area and to promptly inform Safety Supervisor about unsafe work procedures.
• Be diligent and proactive in correcting unsafe acts, unsafe behaviours and unsafe conditions.
• Through Subcontractors field supervisors/foreman to ensure team members are trained for their duties as per the Project safety requirements and Subcontractors employees are actively involved in the project safety program.
• Participate in Subcontractor toolbox sessions and monitor crew attendance.
• Be diligent in reporting to the appropriate level of Construction Supervision and to Subcontractor management all unsafe acts, unsafe behaviours and unsafe conditions.
• Participate and assist the incident investigations.

  Main tasks and responsibilities 

• Maintain coordination with other discipline supervisors/superintendent working in the area to coordinate all the activities and manage related interferences.
• Organize their own activities in close collaboration with the line Construction Manager/ Discipline Superintendent, keeping track of the activities carried out through work files, guaranteeing continuity even in the event of absence through sharing of information and teamwork.
• Make sure that materials used in construction are in accordance with project technical documents and applicable codes and specifications and stocks are sufficient to keep up with work's schedule.
• Check the efficient productivity of Subcontractors activities with regards to the quality and quantity (jointly with Project Control).
• Make sure that all the assigned activities are carried out on time, otherwise check deficiency and refer to Construction Manager/ Discipline Superintendent to promptly define and implement corrective actions that allow compliance with the schedule.
• Verify and discuss with Construction Manager/ Discipline Superintendent and Field Project Engineer modification or any difference raised on the activity relevant to previous and following points and cooperate with them to issue Sketches Layout (SKL) for the relevant modification, when works must be executed in different way as indicated on drawings.
• Propose any improvement solution that arises during the execution of the works and support the Field Project Engineer in answering to Subcontractor’s site queries.
• Record any modification after approval and, in cooperation with Construction Manager/ Discipline Superintendent, inform Subcontract Administrator for contractual changing.
• Prepare and fill the Request of Work Execution (R.W.E.) form for any extra work not included in the contract or for field modification, for further approval by other functions, before the execution of the work itself, as per procedure by Subcontracting Department.
• Check that Subcontractor is working on the base of last edition of all drawings and other technical documents (jointly with Construction QC Inspector).
• Check by the "Manpower presence report" the quantity of Subcontractor's manpower present on site (jointly with Subcontracting Management).
• Check, sign and collect all Subcontractor Time Sheets when the work is reimbursed on hourly basis.
• Prepare/check Subcontractor's monthly/weekly progress of work and transmit relevant data to Project Control.
• Ensure in advance that no hold can occur for Subcontractors work due to lack of needed engineering documents and materials or work area accessibility to avoid Subcontractor claims (jointly with Project Control and Field Engineer).
• Prepare and issue to Subcontractor the Construction and Final Punch Lists and follow up the completion of relevant outstanding works until the closure and the final acceptance by the Client.
• Check Subcontractor field surveying, establish with Subcontractor reference benchmarks for elevation and alignment needed as per scope of works and check their correct execution.
• Make sure that Subcontractors follow the provisions of the approved ITP and the inspections are called timely and in according to the procedure established for the project.
• Always ensure collaboration and support to QC Inspector colleagues during the execution of the related inspections.
• Identify possible non-Conformities according to the Quality Assurance System Procedure and suggest the related Corrective Action.

  Specific tasks and responsibilities

• Provide daily supervisory surveillance checks and records, ensuring that contractors’ management and supervision are providing safe working conditions and permit procedures, protective equipment, experienced/qualified supervision and manpower, with reliable, well maintained equipment to execute the contracted works as per contract schedule and targets.
• Routinely study, check, review and validate the discipline scope of work against the appropriate Contract Requisition and ensure compliance with the provisions of the scaffolding construction procedure.
• Ensure that the contractors scaffold material is of an approved type and that contractor scaffolders are experienced and qualified in its use.
• Ensure that all temporary works are approved before they are erected.
• Ensure that all scaffold structures and temporary works are controlled by a Scaftag type system.
• Ensure that only qualified scaffold personnel modify scaffold structures, temporary work, and move scaffold boards.

Skill Requirements:

• Has proven interpersonal skills.
• Strong Computer literacy (Word, Excel, Autocad, Naviswork etc).
• Demonstrates accuracy and thoroughness.
• Works with integrity and ethically. Upholds organizational values.
• Fluent written and spoken English.

Education and Experience Requirements:

• Have solid background of covered discipline.
• Have a minimum of 5 years of experience in management of construction site.
• Be in possession of VCA-vol certification

Physical Requirements:

• While performing the duties of this job, the employee is frequently required to walk, sit, and stand.
• It is required to be in field for most of the working time.

3.2              Timing

                   Services will be rendered in accordance with following time schedule:

Rev. 0         15.01.2024 - TBD

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