Project Co-ordinator/ Executive Assistant
BH-281742
Posted: 16/09/2024
- Competitive
- Norway Oslo Oslo
- Contract
-
Oil & Gas
Our client, leading the global energy transition, currently requires a Project Co-ordinator/ Executive Assistant to join their team in Norway.
The Project Coordinator/Executive Assistant will play a key role in ensuring the smooth operation of the executive office of the Project Director, as well as other ad hoc duties when required. This role requires a proactive, highly organized, and detail-oriented individual who can manage administrative tasks against tight deadlines in a fast paced environment.
Key Responsibilities
Key Position Specific Responsibilities:
• Support the Project Director with a variety of administrative and coordination duties, in line with the Project.
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organising, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective
• Provide high-level administrative support, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and maintain the highest level of professionalism.
• Coordinate and manage executive schedules, ensuring timely and efficient handling of appointments and meetings.
• Assist with the preparation of reports, agendas, and other meeting materials.
• Assist in the planning and execution of special projects and initiatives as and when required.
Person Specification
Experience
• Proven track record working as a Project Coordinator, or Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Background working as part of a fast paced, global organization preferred.
• Understand project timeframes and phase gates
• Experience of working with Project Management and Engineering professionals
• Ability to work across multi-functions and engineering disciplines
• Proven experience in program environment
• Proven stakeholder influencing skills.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
Key Attributes
• Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team, demonstrating a high level of initiative.
• Excellent problem-solving skills and attention to detail.
• Professional demeanor and ability to handle sensitive information with confidentiality.
• Desire to work as part of a growing organization.
Person Specification
Health Safety & Environment All employees have a responsibility to behave in a manner, which ensures that their actions or omissions, do not adversely affect the environment or health, safety and well-being of colleagues, contractors, or others. Employees must:
• Meet all responsibilities as outlined in the Health, Safety and Environment Policies.
• Participate in any training and safety initiatives implemented by the company.
• Comply with all safety directives, and work instructions.
• Immediately report any incident or potential hazard to their supervisor.
• Correctly utilize any Personal Protective Equipment distributed.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
The Project Coordinator/Executive Assistant will play a key role in ensuring the smooth operation of the executive office of the Project Director, as well as other ad hoc duties when required. This role requires a proactive, highly organized, and detail-oriented individual who can manage administrative tasks against tight deadlines in a fast paced environment.
Key Responsibilities
Key Position Specific Responsibilities:
• Support the Project Director with a variety of administrative and coordination duties, in line with the Project.
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organising, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective
• Provide high-level administrative support, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and maintain the highest level of professionalism.
• Coordinate and manage executive schedules, ensuring timely and efficient handling of appointments and meetings.
• Assist with the preparation of reports, agendas, and other meeting materials.
• Assist in the planning and execution of special projects and initiatives as and when required.
Person Specification
Experience
• Proven track record working as a Project Coordinator, or Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Background working as part of a fast paced, global organization preferred.
• Understand project timeframes and phase gates
• Experience of working with Project Management and Engineering professionals
• Ability to work across multi-functions and engineering disciplines
• Proven experience in program environment
• Proven stakeholder influencing skills.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
Key Attributes
• Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team, demonstrating a high level of initiative.
• Excellent problem-solving skills and attention to detail.
• Professional demeanor and ability to handle sensitive information with confidentiality.
• Desire to work as part of a growing organization.
Person Specification
Health Safety & Environment All employees have a responsibility to behave in a manner, which ensures that their actions or omissions, do not adversely affect the environment or health, safety and well-being of colleagues, contractors, or others. Employees must:
• Meet all responsibilities as outlined in the Health, Safety and Environment Policies.
• Participate in any training and safety initiatives implemented by the company.
• Comply with all safety directives, and work instructions.
• Immediately report any incident or potential hazard to their supervisor.
• Correctly utilize any Personal Protective Equipment distributed.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.