Office Administrator

 
NES Fircroft are working with a Mining company seeking an Office Administrator to join their team in Perth.
 
Location: Perth CBD
Hours: 38 hours per week
Length of Contract: 12 month contract
Start Date: ASAP
Experience Level: Junior / Intermediate
 
This role will be responsible for ensuring the efficient day-to-day operation of the office, including but not limited to general administration, office management and facilities coordination.
 

Responsibilities:

• Oversight of the visitor management system, security access passes and inductions etc
• Greet visitors where required and all office visitor management
• Coordinate office initiatives and Calendar of Events
• Maintenance of office and boardrooms
• Booking of all staff events, functions and training activities on L8
• Provide support for meetings and training including booking catering
• Provide support to Executives and extended team members on administration needs
• Management and maintaining office inventory
• Onboarding new starters; setting up meeting rooms for inductions, organising catering for lunch, preparing new starter backpacks, allocation of desks, maintaining seating charts, liaising with IT to ensure workstations are ready
• Support the offboarding procedure with relevant termination removals from registers etc
• Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation
• Booking of travel and accommodation using the Concur systems
• Collection of mail, organizing courier bookings, stationary orders, site access and other administrative duties as requested
• Maintaining staff registers, teams channels, Office email DLs
• Assist with meeting agenda and minute taking, reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)
• Liaise with internal and external stakeholders as required
• Managing the shared cars, including the booking vehicles for cleaning, servicing and repairs
• Liaison with building management as required, for minor repairs and maintenance works
• Work with in-house resources and contractors to assist in the completion of scheduled works in line with company policies and procedures ensuring adherence to site safety standards
• Liaison with HSSE staff regarding workstation and ergonomic adjustments required for staff
• Coordination and liaison with Fire Wardens and First Aiders. This includes coordinating/arranging training and maintenance of site warden and first aider registers
• Ensuring first aid kits are correctly stocked and arranging for order of replacement supplies
• Furniture adjustments, relocations and installation as required
• Completion of workplace inspections with cleaners, HSSE representatives, building management and other contractors/service providers as required
• Management of on-site storage, including storerooms
• Management of meeting room functionality (in conjunction with IT)
• Management of occupancy registers and completion of floor occupancy audits
• Order kitchen supplies including milk and maintenance of office coffee machines, dishwashers, and fridges

 

Work Experience / Technical Skill Requirements:

• Previous experience in an administration role
• SAP experience preferred
• Competent in Microsoft Office applications
• Strong organizational skills
• Well-developed communication and customer service skills (both written and verbal)
• Complex problem solving and analytical skills
• C Class Driver’s License

 

Education / Qualification Requirements:

• Completion of Higher School Certificate
• TAFE Certificate well regarded

 

If interested, please apply or contact jasmine.albert@nesfircroft.com 


BH ID 279790

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.