HSE Administrator

Summary: 

Basic function of the role is to provide professional administrative support to the site HSSE team.
including the administration of the business, incident reporting and on the preparation of all weekly and monthly reporting.
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• To assist with supervisor to conduct activity risk assessments for Field work where required.
• To monitor mandatory PPE used at workplace.  
• Ensure implementation & compliance PTW (Permit to Work) & LOTO (Lock Out /Tag Out) Systems and any process implemented in the project.
• To ensure proper full-time supervision at site.

Essential Duties & Responsibilities: 
 

• Provide administrative support to coordinate the HS&E team’s activities, including preparation of weekly and monthly reports, materials for meetings and presentations.
• Provide administrative support to all members of the HSSE Team in all aspect of their work.
• Assist with:

- drafting reports and presentations
- meeting scheduling
- document/report preparation
- HS&E Communications:
- Coordinate the preparation of the HSSE Newsletter, and organize printing and distribution once approved.

• Assist with:

- production of the Monthly Meeting –
- H&S Pack
- monthly HS&E performance bulletin.
 - Weekly Incident Report.

• Update the Legislation Register from materials provided by the HSSE Manager
• Drafting QHSE Briefing Notes and Alerts, Wallpapers and Banners.
• Administration of the business incident reporting software, including:

- Act as the system administrator for HEART and CAIRS wood systems
- On an ongoing basis, preparation of timely and accurate incident/accident reporting.
- Statistical analysis of accident/incident data to provide trending information cause, etc.
- Ensuring necessary records are kept for audit analysis (non-conformance corrective actions).

• Participate in development of waste minimization and utilization plan.
• Keep records of figures significant for waste disposal documentation and other environmental information
• Prepare and collect record and report for hazardous material.
• Randomly cross check inspection of electrical, mechanical Tools & equipments, lifting gears.
• Assist in the delivery and recording of the site orientation program for all personnel coming to site.
• Arrange and participate in site HSSE training activities as well as coordinate and/or conduct additional project specific employee HSSE training as identified through the project training needs analysis.
• Administer and participate in the HSSE audit and inspection schemes being applied.

Rights and Obligations: N/A


Accountabilities: N/A


Required Skills or Tools:
 

• Ability to communicate widely in a clear manner.
• Demonstrable ability to problem solves and resolve conflicts.
• Approachable, tactful, and diplomatic
• Ability to work under pressure and prioritize work, meeting agreed deadlines.

• Computer literate- Proficient using complete Microsoft Suite (Word, Excel, Power point etc.) and PC skills.
• Good communication and writing in English, and any additional languages it would be appreciated, especially Duch.
• Proficient with email system; Microsoft Outlook preferred.
• Proficiency with Oracle preferred.

Preferred Education/Experience:
 

• BSc, Engineering Degree, or Diploma or equivalent
• VOL-VCA certificate mandatory
• 3 years field experience

Physical Strain:
 

• Manage the workload to completion.
• Must be able to work with the team in developing improved work processes for the site HSSE department.
• The role will involve several interfaces with all discipline on site and so the successful candidate will need to be able to manage multiple stakeholders and willing to hold potentially difficult conversations.
• Operate a Company vehicle.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.