Document Control Specialist
BH-282729
Posted: 25/09/2024
- Based on experience
- Canada Alberta Calgary
- Contract
-
Oil & Gas
The Document Controller plays a key role in managing, organizing, and maintaining an organization's documentation to ensure that it is properly stored, easily accessible, and compliant with regulatory or company standards. The primary responsibilities include overseeing document management processes, ensuring accuracy, and ensuring documents are up-to-date and appropriately archived.
Key Responsibilities:
1. Document Management: Organize, manage, and track the flow of documents between various departments and external parties.
2. Version Control: Ensure that all document versions are accurately recorded, with the latest version easily accessible while maintaining a history of previous versions.
3. Document Distribution: Distribute documents to relevant stakeholders (e.g., project teams, clients, vendors), ensuring timely access to critical information.
4. Archiving and Retrieval: Maintain both physical and electronic filing systems for easy retrieval and long-term storage, adhering to organizational or regulatory retention policies.
5. Quality Control: Review documents to ensure accuracy, completeness, and compliance with company procedures or regulatory standards.
6. Compliance: Ensure that documentation processes follow company policies, industry regulations, and quality standards.
7. Audits: Prepare for internal and external audits by ensuring that all documentation is up-to-date, properly filed, and accessible.
8. System Management: Manage document control systems, which may include electronic document management systems (EDMS) or specific software platforms.
Skills & Competencies:
- Attention to Detail: Ensures that all documents are accurate and compliant with standards.
- Organizational Skills: Capable of managing large volumes of documents while maintaining efficient filing systems.
- Technical Proficiency: Familiar with document management software and systems.
- Communication: Ability to liaise between departments and external parties, distributing documents effectively.
- Time Management: Able to prioritize tasks and meet deadlines, especially in fast-paced environments like construction, engineering, or manufacturing.
This role is common in industries like construction, engineering, oil & gas, and manufacturing, where accurate documentation is crucial for project management, compliance, and quality assurance.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Key Responsibilities:
1. Document Management: Organize, manage, and track the flow of documents between various departments and external parties.
2. Version Control: Ensure that all document versions are accurately recorded, with the latest version easily accessible while maintaining a history of previous versions.
3. Document Distribution: Distribute documents to relevant stakeholders (e.g., project teams, clients, vendors), ensuring timely access to critical information.
4. Archiving and Retrieval: Maintain both physical and electronic filing systems for easy retrieval and long-term storage, adhering to organizational or regulatory retention policies.
5. Quality Control: Review documents to ensure accuracy, completeness, and compliance with company procedures or regulatory standards.
6. Compliance: Ensure that documentation processes follow company policies, industry regulations, and quality standards.
7. Audits: Prepare for internal and external audits by ensuring that all documentation is up-to-date, properly filed, and accessible.
8. System Management: Manage document control systems, which may include electronic document management systems (EDMS) or specific software platforms.
Skills & Competencies:
- Attention to Detail: Ensures that all documents are accurate and compliant with standards.
- Organizational Skills: Capable of managing large volumes of documents while maintaining efficient filing systems.
- Technical Proficiency: Familiar with document management software and systems.
- Communication: Ability to liaise between departments and external parties, distributing documents effectively.
- Time Management: Able to prioritize tasks and meet deadlines, especially in fast-paced environments like construction, engineering, or manufacturing.
This role is common in industries like construction, engineering, oil & gas, and manufacturing, where accurate documentation is crucial for project management, compliance, and quality assurance.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.