Document Control Analyst (Senior)

Job title: Document Control Analyst (Senior)
Location: Calgary
Contract length: 01 year
Start date: Oct 07th, 2024
Schedule: Mon-Fri (40 hours/week) Hybrid

Description:
Our client is a major North American energy company based in Calgary, Alberta - Canada, that develops and operates natural gas pipelines, storage facilities and power-generation plants, with focus on renewable energy sources.

What you’ll do:

• Responsible for all records and document management and its overall performance; 
• Advise on all process, issues, urgent matters and directs how the work is done; 
• Establish all protocols for both internally and with external stakeholders; 
• Oversee the day to day activities of the Document Control team; 
• Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; 
• Develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System, including a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; 
• Assess, understand, consult and make decisions with respect to the projects requirements for information management; 
• Develop Document Control practices and procedures for the field office in work with field staff to implement; 
• Conduct business analysis of information flows and determine the appropriate document control processes to support the business process; 
• Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; 
• Collaborate with team members and other stakeholders to manage and protect their information; 
• Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; 
• Conduct self-audits to assess gaps, and determine and implement corrective action;
• Lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system; 
• Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; 
• Plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).

Minimum Qualifications:

• Bachelor’s Degree in a relevant field, such as business administration, information management, or engineering.
• 10 years of Document Control experience
• Experience with Pipeline Projects
• Advanced skills with MS Office suite, and electronic document management systems

Preferred Qualifications:

• Experience with Oil & gas Companies
• Excellent written and verbal communication skills.
• Ability to work independently as well as within a team.
• Strong analytical and organizational skills are required
• Ability to handle multiple contractors in a variety of projects is essential.

Apply here or send your resume to globalrecruitment@nesfircroft.com directly to apply.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.