Administrative Assistant
BH-309560
Posted: 25/07/2025
- Competitive
- Canada Quebec Montreal
- Contract
-
Alternative & Renewable Energy
-
Sustainable Fuel
Poste : Adjoint(e) administratif(ve) bilingue
Lieu : Montréal, QC
Type d’emploi : Contrat
Description du poste :
Nous sommes à la recherche d’un(e) adjoint(e) administratif(ve) bilingue pour soutenir notre équipe Immobilier. La personne retenue jouera un rôle clé en fournissant un appui administratif complet et en contribuant au bon fonctionnement des activités quotidiennes.
Responsabilités principales :
Role: Bilingual Administrative Assistant
Location: Montreal, QC
Employment Type: 1-year contract
Job Description: Provide effective and efficient administrative support for Real Estate team. This may include a variety of assigned duties including but is not limited to:
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Lieu : Montréal, QC
Type d’emploi : Contrat
Description du poste :
Nous sommes à la recherche d’un(e) adjoint(e) administratif(ve) bilingue pour soutenir notre équipe Immobilier. La personne retenue jouera un rôle clé en fournissant un appui administratif complet et en contribuant au bon fonctionnement des activités quotidiennes.
Responsabilités principales :
- Préparer, mettre en forme et distribuer divers documents, rapports et présentations en respectant les normes de la marque.
- Planifier, organiser et coordonner des réunions ainsi que rédiger les procès-verbaux lorsque requis.
- Assurer le soutien aux clients internes, notamment en gérant et en redirigeant les appels et courriels vers les personnes appropriées.
- Créer, mettre à jour et maintenir le site SharePoint de l’équipe.
- Concevoir et diffuser des affiches, courriels et autres communications internes en utilisant les modèles fournis.
- Participer à la gestion de la documentation liée aux plans de sécurité incendie et aux examens annuels des procédures.
- Appuyer le processus de gestion des commandes et des factures (création de paniers d’achat fournisseurs, suivi et traitement).
- Contribuer à l’intégration et à la gestion des fournisseurs.
- Coordonner les déplacements et veiller à la conformité des rapports de dépenses.
- Répondre aux demandes ponctuelles du siège régional et apporter un soutien administratif selon les besoins.
Role: Bilingual Administrative Assistant
Location: Montreal, QC
Employment Type: 1-year contract
Job Description: Provide effective and efficient administrative support for Real Estate team. This may include a variety of assigned duties including but is not limited to:
- preparing and distributing documents
- scheduling and coordinating meetings
- assistance to internal customers - including redirecting phone/email inquiries to appropriate personnel.
- Minute taking as requested
- Assist in the development of reports/ presentations
- Format all reports/presentations using the clients' branding guidelines.
- Create and maintain SharePoint site
- Customer facing, internal to team
- Format/create/distribute Posters/emails as required using provided templates
- Provide admin support for tasks such as Fire Safety Plans, annual procedure reviews
- Provide order processing support for creating vendor’s shopping carts/processing invoices
- Support Vendor management & Onboarding
- Travel Management / quality gate for expense report
- Ad hoc requests from Regional Headquarters
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.